ICDL - Perform Spreadsheet Functions (Excel 2013)

This module enables learners to understand the concept of spreadsheets and to demonstrate the ability to use a spreadsheet application. Learners will understand and be able to accomplish tasks associated with developing, formatting, modifying and using a spreadsheet, in addition to using standard formulas and functions, and demonstrate competence in creating and formatting graphs or charts.

On completion of this module each learner will be able to:

Work with spreadsheets and save them in different file formats

Choose built-in options such as the Help function within the application to enhance productivity

Enter data into cells and use good practice in creating lists. Select, sort and copy, move and delete data

Edit rows and columns in a worksheet. Copy, move, delete and appropriately rename worksheets

Create mathematical and logical formulas using standard spreadsheet functions. Use good practice in formula creation and recognise error values in formulas

Format numbers and text content in a spreadsheet

Choose, create and format charts to communicate information meaningfully

Adjust spreadsheet page settings and check and correct spreadsheet content before finally printing spreadsheets

Target Audience

This course is intended for learners with little or no knowledge of using a spreadsheet application.

Assumed Skills

The learner must be able to:

operate a Personal Computer, use keyboard and mouse

read, write, speak and understand English (Work Place Literacy Level 4 – lower secondary level)

Course Content

Using The Application

Working With Spreadsheets

Open, close a spreadsheet application. Open and close spreadsheets.

Create a new spreadsheet based on default template.

Save a spreadsheet to a location on a drive. Save a spreadsheet under another name to a location on a drive.

Save a spreadsheet as another file type like: template, text file, software specific file extension, version number.

Switch between open spreadsheets

Enhancing Productivity

Set basic options/preferences in the application: user name, default folder to open, save spreadsheets

Use available Help functions

Use magnification/zoom tools

Display, hide built-in toolbars. Restore, minimize the ribbon

Cells

Insert, Select

Understand that a cell in a worksheet should contain only one element of data, (for example, first name detail in one cell, surname detail in adjacent cell).

Recognize good practice in creating lists: avoid blank rows and columns in the main body of list, insert blank row before Total row, ensure cells bordering list are blank.

Enter a number, date, text in a cell.

Select a cell, range of adjacent cells, range of non-adjacent cells, entire worksheet.

Edit, Sort

Edit cell content, modify existing cell content

Use the undo, redo command

Use the search command for specific content in a worksheet

Use the replace command for specific content in a worksheet

Sort a cell range by one criterion in ascending, descending numeric order, ascending, descending alphabetic order

Copy, Move, Delete

Copy the content of a cell, cell range within a worksheet, between worksheets, between open spreadsheets

Use the AutoFill tool/copy handle tool to copy, increment data entries

Move the content of a cell, cell range within a worksheet, between worksheets, between open spreadsheets

Delete cell contents

Managing Worksheets

Rows And Columns

Select a row, range of adjacent rows, range of non-adjacent rows

Select a column, range of adjacent columns, range of non-adjacent columns

Insert, delete rows and columns

Modify column widths, row heights to a specified value, to optimal width or height

Freeze, unfreeze row and/or column titles

Worksheets

Switch between worksheets

Insert a new worksheet, delete a worksheet

Recognize good practice in naming worksheets: use meaningful worksheet names rather than accept default names

Copy, move, rename a worksheet within a spreadsheet

Formulas And Functions

Arithmetic Formulas

Recognize good practice in formula creation: refer to cell references rather than type numbers into formulas

Create formulas using cell references and arithmetic operators (addition, subtraction, multiplication, division)

Identify and understand standard error values associated with using formulas: #NAME?, #DIV/0!, #REF!.

Understand and use relative, absolute cell referencing in formulas

Functions

Use sum, average, minimum, maximum, count, counta, round functions

Use the logical function if (yielding one of two specific values) with comparison operator: =, >, >.

Formatting

Numbers/Dates

Format cells to display numbers to a specific number of decimal places, to display numbers with, without a separator to indicate thousands.

Format cells to display a date style, to display a currency symbol.

Format cells to display numbers as percentages.

Contents

Change cell content appearance: font sizes, font types.

Apply formatting to cell contents: bold, italic, underline, double underline.

Apply different colours to cell content, cell background.

Copy the formatting from a cell, cell range to another cell, cell range.

Alignment, Border Effects

Apply text wrapping to contents within a cell, cell range.

Align cell contents: horizontally, vertically. Adjust cell content orientation.

Merge cells and centre a title in a merged cell.

Add border effects to a cell, cell range: lines, colours.

Charts

Create

Create different types of charts from spreadsheet data: column chart, bar chart, line chart, pie chart.

Select a chart.

Change the chart type.

Move, resize, delete a chart.

Edit

Add, remove, edit a chart title.

Add data labels to a chart: values/numbers, percentages.

Change chart area background colour, legend fill colour.

Change the column, bar, line, pie slice colours in the chart.

Change font size and colour of chart title, chart axes, chart legend text.

Prepare Outputs

Setup

Change worksheet margins: top, bottom, left, right.

Change worksheet orientation: portrait, landscape. Change paper size.

Adjust page setup to fit worksheet contents on a specified number of pages.

Add, edit, delete text in headers, footers in a worksheet.

Insert and delete fields: page numbering information, date, time, file name, worksheet name into headers, footers.

Check And Print

Check and correct spreadsheet calculations and text.

Turn on, off display of gridlines, display of row and column headings for printing purposes.

Apply automatic title row(s) printing on every page of a printed worksheet.

Preview a worksheet.

Print a selected cell range from a worksheet, an entire worksheet, number of copies of a worksheet, the entire spreadsheet, a selected chart.

Funding

Additional Info

Course Funding Period : 09 Apr 2020 To 03 Dec 2022

Course Code : TGS-2013501035